Digital Passports for Office Furniture: How Blockchain Is Making Circular Economy Tracking Possible

Ida Gorecka • April 3, 2025

Have you ever wondered where your office chair came from, what it's made of, or where it will go when you're finished using it? 


More and more organisations around the world are now taking advantage of Digital Product Passports (DPPs) and blockchain technology to track office furniture throughout its entire lifecycle, completely changing how we manage these everyday items.


The old "buy, use, dispose" approach is fading as companies begin to recognise both the environmental and financial benefits of office furniture lifecycle tracking. And with new EU regulations like theEcodesign for Sustainable Products Regulation (ESPR)which took effect in July 2024, this shift is becoming necessary for compliance.


This technology gives you clear insight into your office furniture's lifecycle journey, helping you make better decisions about what you buy, how you maintain it, and when it's time to responsibly move on.


Read on to see how tracking where your office furniture comes from and where it goes, is becoming a wise business choice that pays off in multiple ways.

What are Digital Product Passports for Office Furniture?

Digital Product Passports give your products a digital identity, sharing all the important details about where they came from, what they're made of, and their environmental trace. For office furniture, this creates complete transparency throughout the product's life.


Think about scanning a QR code on your office chair and immediately seeing:


  • What materials it contains
  • Where those materials were sourced
  • How much recycled content is included
  • Its carbon footprint
  • Repair history and instructions
  • End-of-life recycling guidance


Looking to buy eco-friendly second-hand office furniture? Click here to browse through our current stock.

Why Blockchain Matters for Office Furniture Traceability

You might be thinking: why use blockchain for tracking office furniture, or anything in that matter? 


The answer lies in data reliability and trust.


Blockchain technology forms the backbone of effective Digital Product Passports, creating immutable records that can’t be altered or tampered with. Unlike traditional databases controlled by a single company, blockchain distributes information across a network, making it both more secure and more accessible. This means you can trust the information about your office furniture's sustainability credentials.


Here's why this matters for office furniture:


Verified Sustainability Claims: With blockchain, when a manufacturer claims a chair contains recycled materials, that information is verified and can't be altered later. This eliminates greenwashing and builds trust.


Supply Chain Transparency: Every step of production, from forest to factory to office, is recorded, ensuring ethical sourcing and manufacturing practices.


Protected Confidential Information: Using zero-knowledge proofs (a type of cryptography), companies can verify sustainability claims without revealing proprietary information or trade secrets.


Decentralised Control: No single entity controls the data, creating a level playing field where information remains accessible even if companies change hands or go out of business.


Digital product passports collect and display key information, letting everyone in the supply chain share and access exactly what they need. The graph below shows who provides and retrieves which details.

Image source: https://www.bmuv.de/digitalagenda/so-funktioniert/

The Environmental Importance of Office Furniture Tracking

The environmental footprint of office furniture is bigger than most realise. Did you know a typical office chair produces about 72 kg of CO2 during production? That's the same as driving 180 miles in an average car. And in the UK alone, around 300 tonnes of old office furniture ends up in landfill every day - most of it with years of useful life left.


Digital Product Passports help tackle these issues by creating incentives for:


Design for longevity – when everything about a product's lifecycle is visible, manufacturers are motivated to create furniture that lasts longer and is easier to repair.



Material recovery – having detailed information about components makes recycling more efficient and valuable.


Circular business models – tracking systems support furniture-as-a-service, take-back programs, and refurbishment services.


Looking for premium refurbished office furniture options that look as good as new? Check out our current inventory of Herman Miller, Steelcase and more.

How Digital Passports Impact the Office Furniture Lifecycle

With DPPs, every step of a furniture item's journey becomes visible:


  • Raw Material Extraction - Track the source of wood, metals, textiles, and plastics, including certification information for sustainable forestry or recycled content.
  • Manufacturing - See where and how components were assembled, what adhesives were used, and what emissions were generated.
  • Distribution - Follow the transportation routes and associated carbon footprint as furniture travels to retail or office spaces.
  • Use Phase - Record repairs, refurbishments, and relocations throughout the furniture's operational life.
  • End-of-Life - Access disassembly instructions and recycling guidance for each component.


This comprehensive tracking completely changes how we value office furniture, moving us away from a throwaway mentality to seeing each piece as a collection of valuable resources worth preserving.


Need to clear old office furniture from your workspace? Get in touch today and let's discuss your options, with sustainability in mind.

What This Means for You and Your Office Furniture Choices

Whether you're a business owner, facilities manager, or environmentally conscious consumer, Digital Product Passports for office furniture will impact you in several ways:


  • More Informed Decisions - Access detailed environmental information before purchasing
  • Extended Product Life - Easier access to repair instructions and replacement parts
  • Higher Resale Value - Documented history increases the value of used furniture
  • Simplified Recycling - Clear guidance on how to properly dispose of furniture at end-of-life
  • Verified Sustainability - Confidence that environmental claims are accurate


As Digital Product Passports become more common, we'll see stronger incentives for choosing office furniture with clear, sustainable credentials-ultimately bringing us closer to a truly circular economy for office furnishings.


Read our comprehensive analysis to find out more about the circular economy and how it can relate to your office furniture.


Want to save money and reduce carbon but wondering if sustainable office furniture will work for your needs? This guide walks you through the basics so you can decide if it's the right choice for your office.

A Sustainable Future for Your Office Furniture

The furniture in your office didn’t just appear, it was built somewhere, from something, and will eventually end up somewhere else. As you look around your office, think about the journey behind each piece of furniture-and how much more could be known with Digital Product Passports.


At Coggin SOS, we're already adopting this circular approach-recycling, refurbishing, and selling sustainable office furniture that reduces waste and carbon footprints, while saving you time and money. 


Want to make your office more sustainable while saving on costs? Whether you're planning your next office refresh, looking to responsibly dispose of old office furniture, or searching for quality refurbished pieces, our team is happy to guide you through every step.


Don't let your old office furniture become part of those 300 tonnes heading to landfill. Contact our team today.

Why Buying Cheap Costs More: The Long-Term Value of Quality Refurbished Furniture

By Ida Gorecka • July 30, 2025
You’re in the middle of planning an office space. Budgets are tight. Lead times are short. It’s tempting to type “cheap office chairs” into your browser and find something that fits the spreadsheet. But here’s the problem: cheap furniture is rarely cheap in the long run . The market is saturated with budget desks, chairs, and storage that look good online, but fall apart in practice. And when they do, they cost more - more to replace, more to dispose of, more to fix (if that’s even possible), and more in lost time and productivity. It’s a vicious cycle that undermines your budget, timeline, and any potential ESG goals. According to WRAP , the UK disposes of over 200,000 tonnes of office furniture every year - much of it barely used. When furniture fails quickly, so does your investment. In a commercial setting, that failure shows up in missed deadlines, spiralling budgets, and sustainability goals slipping out of reach. So before you hit "order" on another bulk buy of flat-packed furniture, take a moment. In this article, you'll learn the hidden costs of cheap office furniture and why refurbished premium office furniture is the smarter alternative. If you're looking to reduce hassle, save money, and build a workspace that actually lasts, keep on reading. Need help getting started? Get in touch with our team for advice, audits, or to browse our refurbished stock .

Refurbished Office Furniture Saves Overbury Over £2000 on Site Setup Costs

By Ida Gorecka • July 18, 2025
Anyone who's worked in construction knows that site setup costs can quickly spiral. For Overbury , one of the UK's leading fit-out and refurbishment specialists, managing these costs while maintaining professional standards is a constant balancing act. When setting up their latest construction site office, they faced a challenge familiar to many in the industry: creating a functional workspace quickly and cost-effectively. After seeing what we achieved together on their previous project, Overbury approached us with clear priorities - they needed a professional office setup delivered on a construction timeline. With tight deadlines to meet and costs to manage, they needed their office space ready quickly while avoiding the expense and environmental impact of buying new office furniture. Like many construction projects, this one came with complex requirements - specific layouts, tight timelines, and budget constraints - yet Overbury knew from experience that refurbished office furniture could deliver exactly what they needed.

From Purchase to Repurpose: How to Extend the Lifespan of Your Office Furniture

By Ida Gorecka • July 16, 2025
If you're managing an office move, refit, or hybrid transition, you've likely faced this question: do we buy new furniture, or make use of what we have? Every year, over 1.2 million desks and 1.8 million office chairs are sent to landfill in the UK- enough to fill Wembley Stadium twice. ( Source: WRAP ) With Landfill Tax raised to £126.15 per tonne in April 2025 (S ource: UK Government ), the cost of disposing office furniture is increasing fast. If you’re trying to balance budgets , meet ESG goals , and minimise downtime , choosing refurbishment over replacement could be the most strategic decision you make this year. In this guide, we’ll show you how to get more from what you already own. Saving thousands, supporting your ESG goals, and creating a more flexible, future-proof workspace. Got a project coming up? Get in touch and we’ll help you explore your refurbishment options.