Digital Passports for Office Furniture: How Blockchain Is Making Circular Economy Tracking Possible

Ida Gorecka • April 3, 2025

Have you ever wondered where your office chair came from, what it's made of, or where it will go when you're finished using it? 


More and more organisations around the world are now taking advantage of Digital Product Passports (DPPs) and blockchain technology to track office furniture throughout its entire lifecycle, completely changing how we manage these everyday items.


The old "buy, use, dispose" approach is fading as companies begin to recognise both the environmental and financial benefits of office furniture lifecycle tracking. And with new EU regulations like theEcodesign for Sustainable Products Regulation (ESPR)which took effect in July 2024, this shift is becoming necessary for compliance.


This technology gives you clear insight into your office furniture's lifecycle journey, helping you make better decisions about what you buy, how you maintain it, and when it's time to responsibly move on.


Read on to see how tracking where your office furniture comes from and where it goes, is becoming a wise business choice that pays off in multiple ways.

What are Digital Product Passports for Office Furniture?

Digital Product Passports give your products a digital identity, sharing all the important details about where they came from, what they're made of, and their environmental trace. For office furniture, this creates complete transparency throughout the product's life.


Think about scanning a QR code on your office chair and immediately seeing:


  • What materials it contains
  • Where those materials were sourced
  • How much recycled content is included
  • Its carbon footprint
  • Repair history and instructions
  • End-of-life recycling guidance


Looking to buy eco-friendly second-hand office furniture? Click here to browse through our current stock.

Why Blockchain Matters for Office Furniture Traceability

You might be thinking: why use blockchain for tracking office furniture, or anything in that matter? 


The answer lies in data reliability and trust.


Blockchain technology forms the backbone of effective Digital Product Passports, creating immutable records that can’t be altered or tampered with. Unlike traditional databases controlled by a single company, blockchain distributes information across a network, making it both more secure and more accessible. This means you can trust the information about your office furniture's sustainability credentials.


Here's why this matters for office furniture:


Verified Sustainability Claims: With blockchain, when a manufacturer claims a chair contains recycled materials, that information is verified and can't be altered later. This eliminates greenwashing and builds trust.


Supply Chain Transparency: Every step of production, from forest to factory to office, is recorded, ensuring ethical sourcing and manufacturing practices.


Protected Confidential Information: Using zero-knowledge proofs (a type of cryptography), companies can verify sustainability claims without revealing proprietary information or trade secrets.


Decentralised Control: No single entity controls the data, creating a level playing field where information remains accessible even if companies change hands or go out of business.


Digital product passports collect and display key information, letting everyone in the supply chain share and access exactly what they need. The graph below shows who provides and retrieves which details.

Image source: https://www.bmuv.de/digitalagenda/so-funktioniert/

The Environmental Importance of Office Furniture Tracking

The environmental footprint of office furniture is bigger than most realise. Did you know a typical office chair produces about 72 kg of CO2 during production? That's the same as driving 180 miles in an average car. And in the UK alone, around 300 tonnes of old office furniture ends up in landfill every day - most of it with years of useful life left.


Digital Product Passports help tackle these issues by creating incentives for:


Design for longevity – when everything about a product's lifecycle is visible, manufacturers are motivated to create furniture that lasts longer and is easier to repair.



Material recovery – having detailed information about components makes recycling more efficient and valuable.


Circular business models – tracking systems support furniture-as-a-service, take-back programs, and refurbishment services.


Looking for premium refurbished office furniture options that look as good as new? Check out our current inventory of Herman Miller, Steelcase and more.

How Digital Passports Impact the Office Furniture Lifecycle

With DPPs, every step of a furniture item's journey becomes visible:


  • Raw Material Extraction - Track the source of wood, metals, textiles, and plastics, including certification information for sustainable forestry or recycled content.
  • Manufacturing - See where and how components were assembled, what adhesives were used, and what emissions were generated.
  • Distribution - Follow the transportation routes and associated carbon footprint as furniture travels to retail or office spaces.
  • Use Phase - Record repairs, refurbishments, and relocations throughout the furniture's operational life.
  • End-of-Life - Access disassembly instructions and recycling guidance for each component.


This comprehensive tracking completely changes how we value office furniture, moving us away from a throwaway mentality to seeing each piece as a collection of valuable resources worth preserving.


Need to clear old office furniture from your workspace? Get in touch today and let's discuss your options, with sustainability in mind.

What This Means for You and Your Office Furniture Choices

Whether you're a business owner, facilities manager, or environmentally conscious consumer, Digital Product Passports for office furniture will impact you in several ways:


  • More Informed Decisions - Access detailed environmental information before purchasing
  • Extended Product Life - Easier access to repair instructions and replacement parts
  • Higher Resale Value - Documented history increases the value of used furniture
  • Simplified Recycling - Clear guidance on how to properly dispose of furniture at end-of-life
  • Verified Sustainability - Confidence that environmental claims are accurate


As Digital Product Passports become more common, we'll see stronger incentives for choosing office furniture with clear, sustainable credentials-ultimately bringing us closer to a truly circular economy for office furnishings.


Read our comprehensive analysis to find out more about the circular economy and how it can relate to your office furniture.


Want to save money and reduce carbon but wondering if sustainable office furniture will work for your needs? This guide walks you through the basics so you can decide if it's the right choice for your office.

A Sustainable Future for Your Office Furniture

The furniture in your office didn’t just appear, it was built somewhere, from something, and will eventually end up somewhere else. As you look around your office, think about the journey behind each piece of furniture-and how much more could be known with Digital Product Passports.


At Coggin SOS, we're already adopting this circular approach-recycling, refurbishing, and selling sustainable office furniture that reduces waste and carbon footprints, while saving you time and money. 


Want to make your office more sustainable while saving on costs? Whether you're planning your next office refresh, looking to responsibly dispose of old office furniture, or searching for quality refurbished pieces, our team is happy to guide you through every step.


Don't let your old office furniture become part of those 300 tonnes heading to landfill. Contact our team today.

One Size Doesn't Fit All: The Benefits of Resizing and Repurposing Office Desks

By Ida Gorecka • September 8, 2025
Your office transformation is approved. Budget's signed off. New layout's finalised. There's just one problem: those 1600mm executive desks that worked perfectly in the old corner offices are now 400mm too wide for your new collaborative pods. The reception desk you spent £3,000 on last year? It's the wrong height entirely for your rebrand. Most facilities managers would see this as a disposal problem. Skip hire , landfill tax , 12-week lead times for replacements. But what if that's completely backwards? What if the furniture that doesn't fit isn't a problem to solve, but an asset to unlock? Every year in the UK, around 1.2 million desks and 1.8 million office chairs are sent to landfill and only 14 % of them are being reused (Source: WRAP , Lancashire Business View ). Those old, "wrong-sized" desks you're planning to skip? They can be professionally refurbished and resized to your exact specifications in 7-10 days , at 40-70% less than new , with zero waste and a 12-month warranty . This article is for facilities managers, procurement leads, and fit-out teams who want practical, product-focused solutions. You’ll see when resizing and repurposing makes sense, the savings it delivers, the compliance boxes it ticks, and how to roll it out step by step. Curious what your current desks could deliver if resized or refurbished? Book a free assessment - we’ll map options, costs, and timelines for you.

Why Paying More Isn't Always Better: The Smart Choice of Refurbished Ergonomic Chairs

By Ida Gorecka • August 19, 2025
Refitting an office today means juggling a lot: tighter budgets, faster timelines, and pressure to deliver on ESG goals. And when it comes to ergonomic chairs, the one piece of furniture an office team relies on every day, many assume paying more for “new” automatically means better. But that’s no longer true. Refurbished ergonomic chairs offer the same comfort , durability , and support as new, backed by warranties , come with less cost and with far shorter lead times . For facilities and procurement teams, that means more budget freed up for other priorities, and fewer delays holding back your project. At Coggin SOS, we work with organisations that once assumed refurbished meant second-best. Until they saw the results. High-performance, fully warranted ergonomic chairs. Fast delivery. Circular outcomes they could actually report on. And savings of up to 80% compared to new (check out our case studies here ). In this article, you’ll learn what refurbished office chairs really offer in practice, why they’re becoming a preferred option for FM teams and procurement leads, and how your next fit-out or move could be both greener and smarter than you think. Thinking about your next office project? Contact our team and see how premium refurbished ergonomic chairs can give you comfort, savings, and sustainability in one.

Beyond Recycling: The Role of Office Furniture in a Truly Sustainable Economy

By Ida Gorecka • August 7, 2025
If you're here, you're probably managing a lot. A relocation, a refurbishment, or a growing ESG brief. Maybe you’re under pressure to meet sustainability targets, stay on budget, and deliver results your team and clients can actually see. And right now, office furniture might not be on your radar. But it should be. In most organisations, furniture is still treated as an afterthought. It’s functional, it’s bulky, and when it’s no longer needed, it’s often sent straight to landfill. But here’s the truth: when you start thinking of office furniture as a strategic asset within the circular economy , everything changes. For your budget . Your carbon reporting . Your project timelines . Your reputation . This article is for you if you’re tired of defaulting to skips. If you want smarter ways to meet ESG goals without blowing your budget. If you’re ready to make office sustainability a measurable advantage - not just a checkbox. We’ll show you just how much office furniture is wasted each year, what it’s really costing your business, and how the circular economy can apply directly to your projects. You’ll learn how organisations like yours are saving thousands, avoiding skips entirely, and turning unwanted furniture into reportable ESG wins - plus practical steps to get started today. Curious what your office clearance could be worth? Get in touch with our team for a free circular furniture audit.